CONVOKE

Now booking 2027 conferences

Every great conference begins with an opening night

CONVOKE plans, produces and runs corporate conferences end to end, from venue sourcing and AV production to the last guest out the door.

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  • 120+Conferences
  • 45K+Delegates
  • 18Cities
Delegates arriving at a conference venue set with round tables A keynote speaker on stage in front of a full auditorium Guests applauding at a networking lunch A panel discussion at a corporate conference Guests raising a toast at an evening gala

Run of show Partners Summit 2027

Featured past conferences

Featured conferences, safely landed

Six events from our archive. Pick a row, or let the board run, to see how each one came together.

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Arrivals · Featured

Local 14 07
Next boarding Partners Summit 2027 · Dallas · seats open Reserve yours
A speaker presenting to a full conference audience
New York 2025 Summit

Global Leadership Summit

Three days of keynotes, breakouts and a main stage that held 2,400 leaders.

Venue
Midtown convention hall
Production
LED wall · 6-camera stream
Highlight
3 days · 4 tracks
Plan a similar event

AV production

Sound, light and screens, run from one control room

From the first mic check to the last light cue, our AV team designs, builds and operates the technical side of your conference, so every speaker is heard and every seat has a view.

Talk to our AV team See the tech rider

Control room · Hall A

Pick a scene, then drag the faders

On air

LED wall
85%
Lighting
55%
Sound
−12 dB
Live stream
2.9K
Stage colour
Interpretation
3 languages

2×

Backup on every critical signal

Dual audio and video paths, so a failed cable or laptop never reaches your audience.

100%

Tech rehearsal before doors

Every speaker, cue and camera is run through in the room, with your content, before guests arrive.

1

Producer owns your show

One named lead from load-in to strike, so you always know who to ask.

Technical rider

Everything on our rider

Every rig is specified for your room and your agenda. This is the standard we build from.

01Sound

  • Line-array PAup to 3,000 seats
  • Wireless microphones24 channels
  • Digital mixing desk64 inputs
  • Backup deskalways on

02Lighting

  • Moving headsup to 64
  • Architectural washany venue
  • Haze and effectson request
  • Show controlprogrammed

03Video and LED

  • LED walls6 to 40 m
  • Projection20,000 lumens
  • Camera anglesup to 12
  • Switcher4K with backup

04Live streaming

  • PlatformsTeams, Zoom, custom
  • Stream delayunder 2 seconds
  • Connectiondual line + 5G
  • Recordingevery session

05Interpretation

  • Languagesup to 6
  • BoothsISO standard
  • Receiversapp or headset
  • Interpretersvetted and briefed

06Staging and power

  • Stage decksany size
  • Truss and riggingcertified
  • Powergenerator ready
  • Safety checkssigned off

Planning a show? Send us your room and agenda and we'll draw up the rig.

Request the full rider
A speaker addresses a large audience at a corporate conference
01 / LIVE EXPERIENCE Designed around people.
Guests connecting during an evening business event
Connections that continue after the event.
Guests celebrating together at a formal gathering

CORPORATE EVENTS, MADE PERSONAL

Gather with purpose.
Leave an impact.

From leadership conferences to company-wide celebrations, we shape thoughtful live experiences that bring your people together and move your business forward.

Plan your event Explore our approach
Based in New YorkProducing events across the United States

THE EVENT OPERATIONS ATLAS

Every moving part.
One clear picture.

A SAMPLE CLIENT VIEW · 01

From first venue hold to final cue, see the plan taking shape in one considered view.

Plan your event
A multi-level event venue prepared for a corporate gathering
01 The right roomVenue direction · Midtown
Lighting and production equipment ready for a live event
PRODUCTION / READY FOR REVIEW
THE BIG PICTURE

Budget at a glance

$84,600 of a $100,000 working budget
Allocated $84.6k Remaining $15.4k
THE PEOPLE BEHIND IT

Booking pulse

03 / 04
  • Venue & accessMidtown Assembly Hall CONFIRMED
  • Audio visualStage, sound & screens BOOKED
  • Food & hospitalityGuest menu selection IN REVIEW
THE DAY, IN RHYTHM LOCAL TIME · EDT

A good event feels effortless.
The run of show makes it so.

Doors openWelcome · coffee · connections
Opening keynoteMain stage · 35 minutes
Ideas in sessionThree rooms · one shared story

Registration and check-in

Design the badge. Skip the queue.

Every guest gets a badge that is printed, sorted, and scannable before the doors open. Try one on, then scan it at our desk.

Guest details

Role
Access

Tip: drag the badge to swing it, or tap it to flip it.

CONVOKE

Your Conference

Delegate

Alex Morgan

  • Main hall
  • Workshops
  • Gala dinner

Checked in

Check-in desk

Ready

Hold a badge to the reader.

Check-in log

  1. No check-ins yet. Scan the badge to see the log.

CLEAR SCOPE · THOUGHTFUL PLANNING

Built around your event.
Clear from the start.

Every gathering has its own scale and moving parts. Choose the level of support you need, and we’ll shape the final proposal around your brief.

01 / FOCUSED GATHERINGS

Conference Essentials

A clear plan and experienced support for a focused corporate event.

Custom quote

Scoped to your event requirements

Discuss this package

Planning includes

  • Event brief and planning timeline
  • Venue research and tailored shortlist
  • Supplier sourcing and quote coordination
  • Budget breakdown with milestone updates
  • Run-of-show and event-day coordination
02 / END-TO-END PRODUCTION FULL SERVICE

Signature Experience

A connected planning team for multi-part, multi-day or production-led events.

Custom quote

Scoped to your event requirements

Build my event plan

Everything in Essentials, plus

  • Guest journey and venue-flow planning
  • AV production and technical coordination
  • Vendor booking follow-up and schedule alignment
  • Budget tracking with review and approval points
  • Dedicated event lead across planning and showtime

CORPORATE EVENTS · CONFERENCES · GATHERINGS

Moments made to move people.

From the first welcome to the final applause, we bring people, places and production together to create experiences worth remembering.

A speaker addresses a full conference audience
01 / THE BIG IDEA A room ready to listen.

YOUR NEXT CHAPTER STARTS HERE

Let’s make a moment that matters.

a moment that matters, a summit with purpose, an idea brought to life

Tell us what you’re planning. We’ll bring the venue, people and production together in a clear, considered plan.

Explore our approach
ONE TEAM FROM FIRST BRIEF TO FINAL CUE