.png)
.png)
.png)
.png)
.png)
.png)
.png)
+8
01 DISCOVER
Listen before we plan.
We align on your audience, purpose, priorities and measures of success.
CONVOKE · CORPORATE EVENTS
Gather with purpose.
Gather with purpose.
Leave an impact.
We bring venue sourcing, conference production, and guest hospitality together in one well-managed experience.
One team
From first brief to final cue
Service 01 · Venue sourcing
Twelve kinds of room. One team to find yours.
A conference is only as good as the room it happens in. We scout, score and negotiate venues for you, from a hundred-seat boardroom to a thousand-seat hall, so you choose from rooms that are already proven to work.
240+
Vetted venues in our book
18
Cities across the United States
5 days
Average time to a scored shortlist
100%
Of shortlisted rooms visited or verified
The Grand Plenary Hall
A column-free hall with a built-in stage, rigging grid and green room, made for keynotes that need to feel big.
Comfortable fit for 250 guests
- Seated
- 1,200
- Standing
- 1,800
- Ceiling
- 9 m
- Set-up window
- 2 days
Venue scorecard
What the room offers
Best for
Summits and keynotes
Price band
$$$
How it seats
Contract
What we negotiate on your behalf
Six clauses that decide whether a venue is a good deal. Tap a card to see how we handle each one.
Compare
Build a shortlist, side by side
Pick up to three rooms. We compare capacity, readiness and value for your guest count, the same way we do for clients.
Tell us the room you imagine.
Send your date, city and headcount. Within five working days you receive a scored shortlist, floor plans and indicative quotes.
- Scored shortlist
- Floor plans
- Indicative quotes
- Site visit calendar
THE CONVOKE METHOD
A clear path from first idea to final cue.
One connected team, five deliberate stages, and no detail left to chance.
01 / DISCOVER
Listen before we plan.
We learn what matters to your people, your goals and the moment you want to create.
One brief. One shared direction.02 DESIGN
Shape the right experience.
We build the venue, agenda, guest journey and budget around your brief.
03 PRODUCE
Bring every partner together.
Venue, AV, staging, hospitality and suppliers move from plan to production.
04 DELIVER
Make the live moment flow.
Our on-site team calls the show, supports guests and handles the moving parts.
05 REVIEW
Turn outcomes into momentum.
We gather feedback, close the loop and capture what will make the next event stronger.
Service 02 · AV production
One AV team. Eight very different rooms.
Sound that carries to the last row, screens every seat can read and lighting that suits the room. We design the AV around the venue, not the other way round, whether that is a gilded ballroom, a warehouse or a rooftop at sunset.
The signal path
-
1
Capture
Microphones, cameras and playback feed the show.
-
2
Mix
Audio desks and video switchers shape every source.
-
3
Process
Delay, EQ and content mapping tune it to the room.
-
4
Deliver
Speakers, LED, lights and the live stream reach every seat.
Conference hall
The Grand Plenary Hall
- Capacity
- 1,200
- Ceiling
- 9 m
- Width
- 34 m
- Ready in
- 8 h
Complexity
Moderate
The challenge
A long, wide room where the back rows sit thirty metres from the stage.
Our AV answer
Delay-fed line arrays keep speech clear to the last row, while a wide LED wall and two repeater screens give every seat a view.
1
LED wall
A 12 m LED wall with two repeater screens, sized for the back row.
Install timeline
Ready for doors in 8 hours
- Load-in1 h
- Rigging2 h
- Audio2.5 h
- Video & LED3.5 h
- Lighting3.5 h
- Rehearsal1.5 h
The rig for this room
- LED wall12 m + 2 repeaters
- Line-array PA2 hangs + 4 delays
- Moving lights24 fixtures
- Cameras6 angles
- Crew on site16 people
Same standard, different answer
How the AV changes room by room
The rig is never copied from one event to the next. Each room sets its own sound, screen, lighting and timing.
RoomSoundScreens
LightingReady inComplexity
The Grand Plenary HallConference hall
Line arrays and delay towers
12 m LED and repeaters
Truss, 24 moving heads
8 h
Immersive Tech TheatreLaunch theatre
Spatial sound, 16 speakers
28 m curved LED
48 fixtures, content-mapped
10 h
Gilded BallroomHistoric ballroom
Hidden fill speakers
6 m LED backdrop
Beam lights, no drilling
7 h
Black Box StudioStudio
Close monitors
Precise LED panel
Programmed spot rig
4 h
Summit AuditoriumAuditorium
Front-fill and auto-mixed mics
LED sized for the top tier
Truss wash
6 h
Warehouse ForumIndustrial loft
Acoustic treatment, generator power
LED wall on truss
Truss and haze
9 h
Sunset Rooftop TerraceRooftop
Weather-rated, aimed away from neighbours
Wind-rated screen
Festoon and uplights
5 h
Skyline BoardroomBoardroom
Ceiling mics, echo cancelling
Wall display and hybrid camera
Ambient, glare-free
2 h
Tell us the room. We'll draw the rig.
Share your venue, headcount and agenda and our AV team will send a plan with a timeline and a clear price.
CLEAR STARTING POINTS
Thoughtful production.
Plans built around your event.
Start with a format that fits your gathering. We’ll shape the details, scope and final quote around your goals.
02 03
Every event is scoped to your brief and confirmed in a custom proposal.
ONE TEAM, FROM FIRST BRIEF TO FINAL CUE
Bring your people together.
We’ll take care of the details.
Tell us what you’re planning. We’ll help shape the venue, production, hospitality and every moment in between.
Thoughtful planning. Considered details. A better experience for everyone.